This policy explains how [Company legal name] ("we") collects, uses, and protects personal data when you use the erp-cube website and its accounting software, in accordance with the Personal Data Protection Law (PDPL) of the Kingdom of Saudi Arabia and its implementing regulations.
Data We Collect
- Contact and subscription data: name, business name, mobile number, email address, city, VAT number, and Commercial Registration (CR) number.
- Account data: login email and password (stored encrypted and not visible to anyone).
- Data you enter into the software: invoices, customers, suppliers, inventory, journal entries, employees, attachments, and more. This is your business's data; you are responsible for it, and we process it on your behalf.
- Limited technical data: IP address and login time, for security purposes and to prevent misuse.
How We Use Data
- To provide the service, operate your account, and send login credentials and notifications related to your subscription.
- To submit e-invoices to the ZATCA Fatoora platform when you enable the integration, as required by law.
- To respond to your inquiries and provide technical support.
- To protect the service against fraud and unauthorized use.
We do not sell your data, and we do not use your business's data for any marketing purpose.
Data Sharing
We share data only with: ZATCA (for e-invoicing, when enabled), the hosting provider that stores the data, and government authorities where required by law.
Data Retention and Security
- Data is stored on protected servers outside the website's public directories, and all connections are encrypted in transit.
- We retain account data for the duration of your subscription and, after it ends, for a reasonable period that allows you to export it or renew your subscription, unless you request its deletion.
- Saudi regulations require businesses to retain invoices and accounting records for a specified period; be sure to export your data before requesting deletion.
Your Rights
You have the right to access your personal data, request its correction or completion, request its deletion once it is no longer needed, and withdraw your consent to marketing communications. To submit a request, email us at [Email address].
Cookies
We use a single essential cookie to keep you signed in, and we do not use any advertising tracking cookies.
Changes
We may update this policy and will display the date of the last update at the top of the page. Your continued use of the service after an update constitutes your acceptance of it.
Contact
For any privacy-related questions: [Email address]